How answer sheet checking and moderation can be simplified using the onscreen evaluation process

How OSM simplifies answer-sheet checking and moderation

The Eklavvya Onscreen Marking (OSM) system replaces physical answer-sheet handling with a digital workflow. Below is the end-to-end process and where moderation fits in.

Step 1 — Scanning

1. The Scanner role scans physical answer booklets at 200+ DPI.
2. Scanned images are uploaded into the OSM system.
3. Roll number and name regions are automatically masked so evaluators see anonymous booklets.

Step 2 — Booklet assignment

1. The Admin or COE assigns booklets to examiners.
2. Each examiner receives a quota (e.g. 50 booklets).
3. Institutions often upload in batches — it is normal to see fewer booklets than the total quota at first. New booklets arrive over hours or days, with email notifications each time.

Step 3 — Examiner evaluation

1. The Examiner logs in with 2FA (Google Authenticator OTP).
2. Opens an assigned booklet — the scanned answer sheet pages display on screen.
3. Navigates through all pages; each page must be visited and turn green.
4. Awards marks using the marking tools or marks N.A. if unattempted.
5. Marks blank pages with the Cross / Blank icon — otherwise the page won't turn green.
6. Adds annotations (tick, cross, comments) as required.
7. When every page is green, the Finish Paper Checking button enables.
8. Click Finish Paper Checking to submit. The next booklet loads automatically.

Step 4 — Moderation (where two examiners disagree)

For booklets evaluated by two examiners, the Moderator sees both marks side-by-side and consolidates them:

1. Open the question in the moderator view — both examiners' marks are visible.
2. Review the answer and both awarded marks.
3. Enter the final consolidated mark in the moderator mark field.
4. Click Save.

Step 5 — Re-evaluation (if requested)

If a candidate requests re-evaluation, the Re-Evaluator opens the original booklet and re-assesses. Original marks remain visible for audit.

Step 6 — Result publishing

The Admin reviews aggregate marks, exports topic-wise and individual reports, and publishes results to candidates.

Why this is simpler than physical evaluation

• No physical handling of booklets — fewer logistics, no lost sheets.
• Identity masking is automatic — no manual cover-up of names.
• Auto-save means a browser crash never loses work.
• The Faculty Dashboard tracks every examiner's progress in real time.
• Moderator mark consolidation is one click, not a back-and-forth with paper records.

Video walkthroughs

• Evaluating an answer sheet — youtu.be/-p9kzyEm688
• Moderating answer sheets — youtu.be/GF-Rpq5G5KI