How to share documents to one or more batches?

How to share documents with one or more batches

The Knowledge Management module lets you share study material, syllabus PDFs, reference guides, and instruction videos with candidates — targeted at a single batch or many.

Supported file types

• Documents: PDF, DOCX, DOC, PPTX, PPT, XLSX, XLS, TXT
• Images: PNG, JPG, GIF (up to 5 MB per file)
• Video: MP4, WebM (up to 100 MB per file)
• Audio: MP3, WAV (up to 25 MB per file)
• External links: YouTube, Vimeo, Google Drive, Dropbox URLs

Steps to upload and share

1. Log in as admin.
2. Go to Knowledge Management → Documents (or Resources → Upload in some installations).
3. Click Upload and pick the file from your computer, or paste an external link.
4. Add a clear title and short description.
5. Tag the document with a topic / subject so candidates can find it via search.
6. In the Share With field:
   • Pick Batch mode and tick one or more batches.
   • Or pick All Candidates if it's general material.
   • Or pick Individual Candidate for one-off sharing.
7. Optional: set a visibility window — the document is hidden before the start date and after the end date.
8. Click Save & Share. Candidates can see the document under Resources in their dashboard.

To unshare or remove a document

1. Go to Knowledge Management → Documents.
2. Find the document, click the row to open it.
3. To remove from a batch: untick the batch in Share With and save.
4. To delete entirely: click Delete. Candidates will lose access immediately.

Candidates — where to find shared documents

Candidates log in to their dashboard and click Resources (or Study Material). Documents are listed by topic, with download or in-browser preview.

Can't find the Knowledge Management option in your admin panel? It is enabled per organization. Email help@eklavvya.com or WhatsApp +91 90280 21965 to have it enabled on your account.