How to manage University Result Processing using technology of Onscreen Marking System

Modified on Mon, 8 May, 2023 at 12:10 PM

Managing university result processing with OSM

University result processing typically takes weeks of physical answer-sheet handling, evaluator coordination, moderation, and result compilation. The Onscreen Marking (OSM) system replaces every stage with a digital workflow.

The 5-stage pipeline

Stage 1 — Scanning

Physical answer booklets are scanned at the exam centre or central scanning facility.
Recommended scanner: 200+ DPI, simplex or duplex auto-feed.
Scanned PDFs are uploaded to OSM via the bulk upload utility.
Eklavvya auto-masks roll number and name regions so evaluators see anonymous booklets.

Stage 2 — Booklet assignment

The Controller of Examinations (COE) logs in and goes to OSM → Assign Booklets.
Pick the exam, subject, and evaluator pool.
Set quota per evaluator (e.g. 50 booklets each).
Choose single evaluation or dual evaluation (two evaluators per booklet — recommended for high-stakes exams).
Click Distribute. The system assigns booklets randomly within the evaluator pool.

Stage 3 — Examiner evaluation

Evaluators log in with 2-factor authentication.
They open booklets from their bucket, annotate each page, award marks, and submit.
OSM auto-saves marking progress — no work is lost in a crash.
Faculty Dashboard tracks each evaluator's pace and quality in real time.
Detailed evaluation guide: how to evaluate an answer sheet.

Stage 4 — Moderation

For dual-evaluation booklets, the moderator sees examiner-1 and examiner-2 marks side-by-side.
Where marks differ beyond the configured threshold (e.g. >15% gap), the booklet is flagged for moderation.
Moderator enters the final consolidated mark.
Detailed moderation guide: how OSM simplifies moderation.

Stage 5 — Result compilation & publish

Go to Result → Compile Result.
Select the exam — the system aggregates marks across all booklets, applies grace marks / scaling rules if configured, and generates the mark sheet.
Preview the result; export to Excel or CSV for university record-keeping.
Click Publish to make results visible to candidates.
Candidates can download their digital mark sheet from their dashboard.

Result corrections (post-publish)

If a candidate requests re-evaluation, the COE assigns the booklet to a re-evaluator.
The re-evaluator opens the original booklet and re-assesses. Original marks remain visible for audit.
After re-evaluation, the system flags any change and produces an updated mark sheet.

What this looks like in practice

The Faculty Dashboard, mark-difference flags, and auto-compilation typically compress what was a multi-week post-exam process into a few days. Exact gains depend on evaluator availability and exam size.